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Art Guidelines

Catalogs & Order Forms
Mascot Library
Custom Templates

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Art Submission Guidelines:

We want your school planner to look its absolute best and help you to avoid any delays in production caused by poor or unusable art. The following guidelines will help you get the best reproduction of your art and photographs.

Custom Covers: When providing custom cover art, please provide your artwork via email or on disk as a high resolution pdf or a tif file.

Personalized Covers: When ordering an imprintable cover, please provide a separate layout sheet with your desired wording. Artwork for stock designs must be black and white line art and may be provided online or as a laser printed hard copy.


  • Camera-ready cover artwork or handbook pages using school planner templates.
  • Original artwork, drawings or photos – black & white or color.
  • Uploaded files and scanned images must be a­­­­­­ minimum resolution of 300 dpi. Please do not include images from web sites, which are usually 72 dpi and reproduce very poorly in print.
  • Black & white laser prints for line art only (not acceptable for grayscale art or photographs).


Line art refers to graphics (or) text composed of black against a white background. Line art cannot contain any shades of gray.

line art verses greyscale


  • Inkjet or laser printouts of photos or grayscale graphics. We will get much better results using your original file.
  • Photocopies of photos or graphics.
  • Pencil or crayon drawings.
  • Artwork attached with paper clips, staples, or tape, which can damage art.
  • Artwork that is out of proportion. Templates can be found at
  • Negatives, transparencies or art larger than 8.5" x 11."
  • Native files such as Word, Quark, Pagemaker or Publisher. We may not be able to open your files, resulting in production delays.

handbook pagesHandbook Pages:

Include pages such as handbook information, school policies, and schedules. Pages must be ordered in multiples of two. Please read the art submission guidelines and submit pages using the correct template provided with your order form. Pages are printed as submitted; please be sure to proof pages before submitting your order.

8 1/2" x 11"
5 1/2" x 8 1/2"
.04 per page per planner
.03 per page per planner

Handbook pages can be submitted with your order form or emailed to as PDF files.

Orders with handbook pages are not processed until all material is received. Handbook pages are NOT available on Teacher or Value Planners.


  • We like to receive PDF files; that way, you are guaranteed that there are no page or margin shifts.
  • Use only Helvetica, Times or Arial fonts in your Microsoft Word template if you do not have the ability to send your handbook pages as a PDF.
  • We cannot use Publisher, PowerPoint or Works files.
  • Convert artwork and photographs to grayscale.
  • You should proof your material several times before sending to There will be extra charges if we have to make changes and it can also delay production time.
  • Email all finished handbook pages to: Make sure that all emails are identified clearly with your school name, city and state. We will always confirm receipt of all emailed handbook pages. If you do not receive the confirmation, please call 1-800-390-2129 to check and see if the material was received. Please do not fax copy due to quality and page layout.
  • Orders with handbook pages are not processed until all material is received.

Cover Templates and Guidelines:

planner cover templates

Click here to download the 8 1/2" x 11" PDF Cover Guide/Template.
Click here to download the 5 1/2" x 8 1/2" PDF Cover Guide/Template.

  • Handbook/school policy pages are priced by the page.
  • Handbook pages must be submitted as camera-ready PDF files mailed with your order form – or emailed to
  • All text must be contained within the light shaded area to keep it centered and safe from the punches. Pages will be printed as submitted, so check carefully before submitting.
  • For covers, background art may extend all the way to the edge of the page; all text must be contained within the light shaded area.
  • Questionable art may delay your production time.


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